FOOD VENDOR REGISTRATION/INFORMATION
Festival Dates: 2nd FULL weekend in August (August 10 & 11, 2013) In case of disastrous weather, the SFSF committee will have the final decision to reschedule the Sneads Ferry Shrimp Festival for the last weekend in October.
Deadline: June 1, 2013 to have in your completed application and payment. First option to return as a food vendor will be given to all past year’s food vendors in good standing. If we do not receive your application with payment and complete menu with prices, we will assume you are not coming and fill the spot with a new vendor.
Registration: Registration fee is $250.00 for a 20’x20’ space and $150 for a 10’x20’ space for the weekend for all applications and payments received prior to June 1st. There are no refunds for inclement weather.
Electricity and water are available. Do not direct wire into electrical boxes, when discovered your electricity will be terminated. Vendors should bring everything they need to operate their booth as well as food grade hoses; hand washing sinks; gray water containers, hand soap, extension cords, fans, etc. Exceeding the normal space size will be an additional fee.
Set up date & time: You may set up on Friday from noon until 6 p.m., please check in with the SFSF Food Booth Coordinator, Howard Orr. All vehicles must be off the field and you must be set up no later than 9 a.m. Saturday. We have electricity available so we ask that you please stay open until the Fireworks begin, at around dusk or approximately 9 p.m. Sunday’s hours are from noon until 5 p.m. Vehicles will NOT be allowed on the premises to break down early, violators will not be welcomed back. Security: We will have paid Sherriff’s Deputies on the premises from 6 p.m. Friday until 6 p.m. Sunday, but that does not release you from liability nor does it hold us liable for theft, fire or destruction.
Prices: You must prominently display food and drink prices.
Ice: You must bring your own ice to last you all day Saturday and all day Sunday. NO vehicles will be allowed in the exhibition area. If you have to bring additional supplies in to the Festival Grounds you will have to use a hand truck or make arrangements for golf cart assistance as there will be no vehicles allowed to enter the grounds.
Shrimp & Food: Food vendor applications must include a list of all food and drink products to be sold. No additions can be made to this list with out written approval of SFSF Committee. Fried & Boiled Shrimp plate meals/baskets will only be sold by the Sneads Ferry Shrimp Festival Committee. To insure a variety and to eliminate repetition, the festival limits the number of food vendors providing similar or same products. We encourage the sale of other shrimp products other than a plated shrimp meal on your menu.
Health & Safety Inspections: The Onslow County Health and Safety Departments generally inspect on Friday afternoon but will return on Saturday morning.
Parking: Limited parking for all vendors may be available on the grounds. NO vehicles will be allowed in the exhibition area during the festival. There is no electricity, water or sewer hook ups for vehicles.
Refuse: Trash cans and dumpsters will be provided on the grounds for you to dispose of your refuse to keep your area clean.
Recycling: We ask that you refrain from using Styrofoam products. We would prefer paper products and bottled water and canned drinks as we will be providing recycling containers on the festival grounds.
Your NC Sales Tax ID number is required and must be provided with you application, as well as a copy of your Insurance Certificate showing Sneads Ferry Community Council and Sneads Ferry Shrimp Festival as additionally insured. Please also provide at least two (2) photos of your products and set-up, or your website address where we can view what you will be bringing to the festival. (Photos and web addresses are not required for returning vendors, unless you are adding new items.)
You MUST prominently display all food prices and you MUST use local or American Wild Caught shrimp in any your food products containing shrimp.
Website: www.sneadsferryshrimpfestival.org has been established to help vendors as well as visitors, it contains festival information, directions and other up to date information.
Accommodations: BE SURE TO MAKE YOUR RESERVATIONS EARLY! The following hotel/motels are located in Sneads Ferry and book up very quickly:
Inn Express 910-327-8282, Seaward
We have limited camping spaces available with water and 30 amp electrical hook up, on a first come first serve basis for $50 from noon Friday until 8 p.m. Sunday. Additional days or nights are $25.00. Camping sites are for campers with self contained systems only, we do not have any bathroom/shower facilities.
Liability: You must read, sign and return the liability/hold harmless agreement.
Sign & enclose: (1) Liability Agreement; (2) Check (3) Food Vendor Application form; (4) at least 2 photos of your crafts/products and your set up layout, or your website (4) Sales Tax ID Number (5)Copy of Liability Insurance Certificate (6) Mail the Onslow County Temporary Food Establishment Permit to Onslow County (address on application); and read and abide by all the Onslow County Temporary Food Establishment Guidelines.
Food Vendor Application Form
Please complete the information and return this form, payable to: Sneads Ferry Shrimp Festival
Food Vendor Coordinator
Name of Organization: ____________________________________________________________________
Point of Contact: ________________________________________________________________________
City: ______________________________________State:_________ Zip Code:______________________
Telephone:_________________________________ Cell Phone:___________________________________
NC Sales Tax ID Number: _______________________________________
Description of your Food/Items to be sold: ___________________________________________________
Number of Food Vendor Spaces Needed:
______ (Qty) 20’Wx20’D food vendor space @ $250.00 = $_____________
______ (Qty) 10’Wx20’D food vendor space @ $150.00 = $_____________
Number of Camping Spaces Needed:
______ (Qty) From Noon Friday until 8 p.m. Sunday @ $50.00 = $_____________
______ (Qty of Additional Nights @ $25.00 per night = $_____________
Arrival Date: _____________ Departure Date: ___________________
Check or money order payable to Sneads Ferry Shrimp Festival is enclosed for: $_________________
(There are no refunds due to in climate weather, but if the SFSF is rescheduled you must contact the coordinator to confirm that you will be at the rescheduled date.)
___Yes, I desire or ____ No, I do not desire a registration confirmation via ____ email or _____ telephone.
By signing this application, I (we) agree that we will prominently display all food prices in our food booth where easily readable by the general public and I(we) confirm that I (we) have read and understand and will abide by: (1) the Registration Information page, (2) the Liability Regulations page, (3) the Safety Information page and (4) the Onslow County Health and Safety Department Regulations.
SFSF USE ONLY below this line:
Confirmation of Registration was made via _____ email or via ______ phone call with _______________________________________
Were the following received from applicant: (1) signed check; (2) liability agreement; (3) application (4) insurance certificate (5) list of items (6) photos?
Sneads Ferry Shrimp Festival
For any questions concerning the liability regulations, contact the food or arts and crafts booth coordinators or the Festival Chairperson.
RELEASE AND HOLD HARMLESS AGREEMENT
The exhibitor agrees to the following:
Indemnify, save harmless, and defend Sneads Ferry Shrimp Festival, Sneads Ferry Community Council, its successors in interest from and against any and all claims, demands, actions, debts, liabilities and attorneys fees arising out of, claimed on account of, or in any manner predicated upon loss or damage to the property of and injuries to or death of any and all persons whatsoever, in any manner caused or contributed to by the Concessionaire, its agents, volunteers, or employees while in, upon or about the Sneads Ferry Shrimp Festival/Sneads Ferry Community Grounds where the concession is located, or while going to or departing from the same, and to indemnify and save harmless the Sneads Ferry Shrimp Festival/Sneads Ferry Community Council, its successors in interest from any liability and that Sneads Ferry Shrimp Festival/Sneads Ferry Community Council may suffer as the result of acts of negligence, fraud, or misconduct of any Concessionaire’s agent, volunteer or employees on or about the Sneads Ferry Shrimp Festival/Sneads Ferry Community Council Grounds.
Release the Sneads Ferry Shrimp Festival/Sneads Ferry Community Council from any and all liability for loss or damage to property and merchandise used by the Concessionaire in the operation of the concession due to theft, fire, storm, flood and damages through any force of nature or otherwise.
I further grant the Sneads Ferry Shrimp Festival permission to use any photographs, motion pictures, recording or any other record of my participation in the festival for any legitimate reasons.
Exhibitor Signature:_______________________________________ Date: _______________________
- First and foremost: Safety is everyone’s responsibility. If you see anything that could or might be a safety hazard, notify the Chairperson or any Festival Staff member immediately!!
- Overhead: Be aware of overhead power lines. They are installed and maintained by our local electric company and should not be a problem for a standard 10’x10’ tent, but you should still be aware of them.
- Underground: We have underground electric, gas and water lines, they are suppose to be at least 18” in the ground, but they were put in by contractors, please do not drive stakes into the ground. If you sever a line, please IMMEDIATELY notify the Chairperson or a Festival Staff member.
- Electrical: Do NOT DIRECT WIRE INTO ELECTRICAL PANELS, it is illegal, when we find it, it will be disconnected and you will not be allowed to hook up to power, you will be subject to County fines and/or arrest. Please let the SFSF know of your power requirements so we can have plugs installed by qualified personnel. Ground Fault Interrupters (GFI) often trip, simply reset the outlet, if that doesn’t work alert a Festival Staff member.
- Littering: Littering is illegal, we have over 15 large trash receptacles around the grounds and a large garbage truck is parked behind the building, please use them.
- Dumping: Do not dump vegetable oil onto the ground, you must take it home with you. It is illegal to dump oil and you may be fined and/or arrested.
- Grey water: Do not dump grey water on the ground, you may be subject to County fines and/or arrest. Either retain your grey water or dump it into the barrels labeled and designated for grey water.
- Food Sanitation: Onslow
County Food Sanitation Rules are available on the Onlsow County Health
Department Website http://onslowcountync.gov/uploadedFiles/Health/Environmental_Health/
- Hand Sanitation: Hand washing is a big part of Safety; we have hand washing stations with soap located nest to the porta-johns, near the fossil dig area and the beer garden, please use them and feel free to advise patrons where to find and use them.
- Pets: Pets are not allowed in the festival area.
- Security: We employ Onslow County Sheriff’s Department to be on the field from 6 p.m. on Friday until about 6 p.m. on Sunday. Although rare, kids have been known to disturb closed vendor areas, please secure your valuables. We assume no liability for anything.
- Vehicles: Absolutely NO Vehicles will be allowed to be driven on or off, or through the festival area during festival hours.
- When in Doubt: Ask the Chairperson or a Festival Staff Member.